Privacy and cookie statement ROMEO

Updated 6 April 2021.

Your privacy and the protection of your personal data is of great importance to ROMEO B.V. (hereinafter: ROMEO). During the processing of your personal data both offline and online, via the ROMEO website (www.planetromeo.com) and the ROMEO app, ROMEO works in accordance with the requirements for the processing of personal data as laid down in the European privacy legislation (General Data Protection Regulation). This means ROMEO:

Clearly specifies the purposes before ROMEO processes personal data, by using this privacy and cookie statement
Limits the collection of personal data to only the personal data needed for legitimate purposes
First asks for explicit permission to process your personal data in cases where your permission is required
Takes appropriate security measures to protect your personal data and ROMEO demands the same from parties who process personal data on behalf of ROMEO
Respects your right to access, correct or delete your personal data held by ROMEO

For what purposes does ROMEO use your personal data?

ROMEO processes your personal data for the following purposes:

To create an account and a profile
To find friends, dates and relationships, and participate in the ROMEO online community, when logged in
To upgrade to a PLUS subscription
To identify and prevent fraud
To contact you, when you ask us to, or to provide you with support
To send notifications
To send (personalized) messages within your account
To send automated service e-mails
To handle job applications

What kind of personal data is processed ROMEO?

For the purposes mentioned above ROMEO may process the following (not limited) categories of personal data:

Account data (such as e-mail address and password)
Profile data (such as (profile) name, date of birth, location, sexual orientation and physical stats)
Media data (such as profile picture, your comments and tags)
Interaction data (such as travel destination, club membership(s), content of messages and profile visits)
Device data (such as IP address of last login, app/browser version and default language)
Other data (such as timestamp of last access of specific features, PLUS status and user’s currency)

ROMEO needs this personal data in order to provide you with its services and to perform the contract that is concluded between you and ROMEO to this end. ROMEO will only send you notifications with your permission. When you do not wish to receive notifications, you can always revoke your consent by changing the settings in your account. Moreover, ROMEO has a legitimate interest in identifying and preventing fraud and sending you automated service e-mails.

Processing of special categories of personal data

When you use the services by ROMEO, ROMEO will process special categories of personal data, such as your sexual orientation, from you. ROMEO only processes this sensitive personal data because you choose to make this personal data public or on the basis of your explicit consent.

How long does ROMEO store your personal data?

In general ROMEO stores your personal data until your account is deleted. You can delete your account yourself at anytime. In case you haven’t logged into your account for 12 months, ROMEO will delete your account for you. After your account has been deleted, your personal data will remain in a back-up for another 28 days. After these 28 days, your personal data is deleted permanently, except for the following personal data:

Direct interaction with other users (e.g. messages) will be deleted 24 hours after the deletion of your account. However, be aware that your message(s) to another user will stay visible for the user who received a message from you, and actively saved it in his account, until he deletes the message(s) (or his account) himself;
IP and email addresses are retained for an additional 6 months (to provide support, for analytical reasons and to support a legal process or request by law enforcement authorities);
Personal data used to identify and prevent fraud on our platform is stored until ROMEO is sure you are not misusing its services;
In case you have had contact with ROMEO’s customer support: this data will be stored up to 6 months after your last contact with ROMEO. This way ROMEO can support you in case you have any following questions or needs for support and train the customer service of ROMEO;

In addition personal data processed by us to handle your job application will be stored for a maximum of 6 weeks after the position has been filled, and with your consent for a further year. This enables us to contact you in the event the position becomes vacant again or to offer you a job in the future.

Finally personal data ROMEO processes on the basis of your consent will be stored until you withdraw your consent.

ROMEO app

You can also use the services by ROMEO via the ROMEO app. In order to do so, you need to download the ROMEO app first. You can do this via the App Store or via Google Play. ROMEO has no influence on which personal data is processed by the provider (Apple and Google) and for what purpose they use your personal data. ROMEO recommends that you read the relevant privacy statement of the provider in question.

ReCAPTCHA

ROMEO uses the reCAPTCHA service of Google Inc. (Google) to protect the ROMEO website against spam and abuse. In order for Google reCAPTCHA to work, the IP address of a website visitor, mouse movements and possibly other data are collected by Google. This personal data is sent to and processed by Google for this purpose. By analysing this personal data, Google can determine whether ROMEO is dealing with a real website visitor or a robot. For more information, please see Google's privacy statement.

Providing personal data to third parties

ROMEO only shares your data with third parties when this is allowed by current legislation. It may happen that ROMEO provides your personal data to third parties, because:

ROMEO has engaged them to process certain data;
it is necessary to carry out the agreement with you;
you give permission for this;
ROMEO has a legitimate interest in this;
ROMEO is legally obliged to do so (e.g. if the police demand this in case of a suspicion of a crime).

The parties that process personal data in ROMEO’s or your assignment:

IT suppliers and service providers
Cookie service providers
Payment service providers
Hosting service provider
ROMEO’s sister company HUNQZ B.V.

In order to provide this service, ROMEO may provide your personal data to parties established outside the European Economic Area (EEA).

Social media buttons

On the ROMEO website social media buttons are used, which redirect you to the social media platforms. This gives you the option to follow ROMEO and share content on this social media platform. The buttons are active because of bits of code that come from the social media platforms. If you want to know what the social media platforms do with your personal data, please read the relevant privacy statement:

Cookies and similar techniques

ROMEO and third parties use cookies on the ROMEO website and similar techniques on the ROMEO app (hereinafter collectively referred to as ‘cookies’) which are saved on your device. Cookies are small information files that can be automatically stored on or read out from the device (including a PC, tablet or smartphone) of the website’s visitor or app user, while visiting a website or using an app. This is done through the web browser and/or by means of an anonymous unique identifier on your device.

ROMEO uses cookies for the following purposes:

To enable you to use the ROMEO website and ROMEO app (functional cookies)
To generate overall statistics and gain insights in the use of the ROMEO website by the public in order to improve and optimize the ROMEO website and services (analytical cookies)
To show personalized advertisements on the ROMEO app; ROMEO does not use marketing cookies on the website.

These cookies collect the following data from you:

Device data (such as IP-address, cookie ID and refferer-URL)
Interaction data (such as click behaviour)

When you visit the ROMEO app for the first time, ROMEO will ask for your explicit consent to tailor ads for you.

When you visit the ROMEO website for the first time, ROMEO will display a message with an explanation about the functional and analytical cookies ROMEO uses. ROMEO is always placing functional cookies, but will ask for your consent to place analytical cookies. If you agree to the use of these cookies, they also will be placed on your device.

Disabling of cookies

You can set your web browser to only accept cookies with your consent. For more information, please consult your browser's manual. Be aware that disabling cookies will affect the functionality of this and many other websites that you visit.

Removal of cookies

Most cookies have an expiration date. This means that they will automatically expire after a certain period and no longer register any data concerning your visit of the ROMEO website or use of the ROMEO app. Another option is to remove the cookies manually before the expiration date. In order to do this, consult your browser’s manual.

For more information about the cookies ROMEO and third parties use on the ROMEO website and in the ROMEO app, please see the cookie matrix of ROMEO.

Security

ROMEO takes appropriate technical and organizational security measures with regard to the processing of personal data to be carried out, against loss or against any form of unlawful processing (such as unauthorized access, corruption, alteration or disclosure of personal data).

Your rights

You can always contact ROMEO if you have any questions regarding the privacy and cookie statement. Besides that, you have to the following rights regarding your personal data:

Right of access: you have the right to see what kind of personal data ROMEO processed about you;
Right of rectification: you have the right to rectify any personal data ROMEO has processed about you, if this personal data is (partially) wrong;
Right to object: you have the right to object against the processing of your personal data by ROMEO, or against direct marketing;
Right to be forgotten: you can file a request with ROMEO to remove any personal data ROMEO has processed of you;
Right to data portability: if technically possible, you have the right to ask ROMEO to transfer your processed personal data to a third party;
Right to restriction of processing: you can file a request with ROMEO to (temporarily) restrict the processing of your personal data.
Right to revoke your consent, when ROMEO processes your data based on your consent.

You may send a request by sending an e-mail to [email protected]. To prevent abuse, ROMEO may ask you to provide proper proof of your identity. If you want to inspect personal data linked to a cookie, you should include a copy of the relevant cookie with your request, which you can find in your browser settings.

ROMEO will usually respond to your request within one month. This term can be extended if the request is proven to be complex or tied to a specific right. You will be notified about a possible extension of this term within one month.

Modification of this privacy and cookie statement

ROMEO may change this privacy and cookie statement from time to time. Changes will be published on the ROMEO website. It is therefore advised to consult this privacy and cookie statement on a regular basis, so you are aware of these changes.

Complaints

If you would like to file a complaint about the use of personal data by ROMEO, please send an email with the details of your complaint [email protected]. ROMEO will look into it and respond to any complaint ROMEO receives.

If you think that ROMEO is not helping you correctly, you have the right to file a complaint with the national supervisory authority responsible for the protection of personal data against the processing of your personal data by ROMEO. For the Netherlands, this is the Autoriteit Persoonsgegevens.

Contact details

ROMEO B.V.
De Ruijterkade 7
1013AA Amsterdam

E-mail address DPO: [email protected]

Chamber of Commerce: 70533512

Privacy Statement